INTRODUCTION

Student Affairs Department provides services related to management of the students’ intake and registration of new students, management of students’ record, monitoring students’ welfare and disciplinary cases. The department consists of 10 dedicated staffs. The functions of Student Affairs Department are as the following:

Management of Students’ Intake and Students’ Record

1. Managing and planning the process of intake for new students.

2. Managing and planning for the registration of new students and senior students.

3. Managing the processes related to students’ request for transfer to other polytechnics, transfer of academic courses and transfer of programmes, request of postponement of studies and to quit the programmes.

4. Managing the statistics for acceptance of offer letters, data of registration and enrolment of new students.

5. Managing Input Enrolment Ouput (IEO).

6. Managing students’ registration card.

7. Managing students’ personal files.

Management of Students’ Welfare and Discipline

1. Managing the students’ insurance coverage, financial helps, educational scholarships, educational loans (PTPTN) and sponsors.

2. Monitoring and guiding the activities planned by Student Representative Council.

3. Managing the Students Orientation Week.

4. Managing and planning for disciplinary activities, processing the cases of violation of Act 174 or violation of regulations issued by the institutions and conducting disciplinary proceedings and appeals cases.

5. Managing the students vehicle registration, processing the vehicle registration documents and monitoring the act of trafic violation in institution.

OBJECTIVES

1. To ensure latest information related to programmes and policies are delivered and circulated among the students.

2. To ensure the processes of students’ intake and registration to polytechnic are conducted efficiently.

3. To ensure students’ records and personal data are up to date and verified for future reference.

4. To ensure statistics of students’ intake and registration are certified and are based on requirements.